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Fee Schedule
Transparent pricing — government fees and other out-of-pocket costs are separate from our fees
Estimate your fee on the spot
Select your status of residence, plan, and any surcharges to see the total amount (tax incl.) instantly.
Choose from Three Support Plans
We offer three plans tailored to your situation, budget, and the level of support you require. At the time of quotation we will recommend the plan that best fits your case.
| Standard Base price |
Premium ×1.5 |
Light ×0.75 |
|
|---|---|---|---|
| Target clients |
General clients (Our main plan) |
Busy executives Complex cases Clients prioritizing peace of mind |
Those who can collect documents themselves |
| Document collection | Advice & review |
Handled by our office (Certificate of Residence, tax certificate, etc.) |
Collected by client (we provide a checklist of required documents) |
| Document drafting | All documents drafted | All documents drafted | Application forms & supporting documents drafted (statement of reasons: we review the one you write) |
| Application filing | Fully delegated | Fully delegated | Fully delegated (1 response to requests for additional documents) |
| Interpretation & translation | Full Chinese support |
Full Chinese + in-person hearing |
Email/chat (translations of documents charged as out-of-pocket costs) |
| Re-application if denied |
1 free re-application | Up to 2 free re-applications | Not included (no refund either; if denied, we do not charge the balance) |
| Renewal reminder |
— | Included (automatic notice 3 months before expiry) |
— |
High-difficulty cases (quoted individually; not covered by the refund guarantee)
Requests that fall under any of the following are quoted individually at the Standard Plan fee plus ¥33,000~¥55,000 (incl. tax; excl. tax ¥30,000~¥50,000). The work is the same as under the Standard Plan. If the application is denied, free re-application and refunds are not available (if denied, we do not charge the balance either). Before you engage us, we will show you in writing which item applies. For cases under ②, the express handling surcharge is not added on top.
① An application after an application filed by another office or by yourself was denied (or the certificate was not issued)
② An application filed within 2 weeks of the expiry of your period of stay or of the application deadline
③ An application that does not meet the educational requirement and shows the requirements through work experience alone
④ An application with unpaid or late payment of taxes, pension or social insurance premiums
⑤ A change of status of residence from Business Manager
⑥ An application by someone with a criminal record or a history of staying beyond the period of stay
⑦ An application for which we explained in writing at the consultation stage that the prospects of approval are low
Light cannot be selected for high-difficulty cases.
At our office, we adopt a transparent fee structure so that clients can engage us with complete peace of mind. There are, as a rule, no hidden costs not listed in this schedule and no additional billing after the fact.
We carefully listen to your situation, provide a quotation in advance, and only begin work after you have accepted the estimate.
* Our professional fees have been revised (for contracts signed on or after 7 October 2026).
Our Fee Policy
Our fee level
Our fees for status of residence applications (Certificate of Eligibility, change, extension and Permanent Residence) are set at a low level compared with the fees published by Gyoseishoshi (administrative scrivener) offices across Japan (our own survey, October 2026: compared with the fees published on the websites of 75 Gyoseishoshi offices nationwide [excl. tax, for the same scope of procedures]).
50% retainer; the balance after approval
50% of the fee (retainer) at contract signing; the remaining 50% plus out-of-pocket costs after approval. We file once the retainer is received — we do not wait for the balance.
Denied? Full refund guarantee (staged)
If your application is denied, we do not charge the balance. We then re-file free of charge (once under the Standard Plan, up to twice under the Premium Plan), and if it is still denied, we refund all fees you have paid, including the retainer (out-of-pocket costs excluded; exclusions apply). If the denial is caused by our office’s gross negligence, you may choose a full refund or a free re-application right away. Light Plan engagements, Self-Prep Course engagements and high-difficulty cases are not covered. See “Payment and what happens if your application is denied” below.
Chinese-language support
Our representative scrivener supports clients in business-level Chinese (with study experience at Northwest University, China). Clients from China and Taiwan can consult with us with full confidence.
Fees for Main Services
For procedures that can be filed online, such as applications for a Certificate of Eligibility, change of status of residence and extension of period of stay, we accept requests from clients nationwide. Meetings are held online (Google Meet, LINE) and documents are exchanged by mail or electronically, so there is no need to visit our office. Applications for Permission for Permanent Residence and for Permission of Naturalization cannot be filed online and must be submitted at the counter, so they are limited to residents of Miyazaki Prefecture. Depending on the procedure and its urgency, you may need to collect your Residence Card at the counter of the immigration office covering the area where you live. Online applications cannot be filed on the last day of your period of stay, so please consult us as early as possible.
All prices are shown as the total (incl. tax, including 10% consumption tax), with the excl. tax amount in parentheses. Click each item for details.
Application for Extension of Period of StayOur most frequent service
An application to extend the same status of residence. Filing is possible from 3 months before expiry. This is our core service.
Spouse visa renewal: ¥25,300 (excl. tax ¥23,000)
Base fee by status of residence (Standard)
| General (Engineer/Specialist, Dependent, Specified Skilled Worker, Highly Skilled Professional, etc.) |
¥38,500 (incl. tax) (excl. tax ¥35,000) |
| Spouse visa renewal (Spouse of Japanese National / Spouse of Permanent Resident) |
¥33,000 (incl. tax) (excl. tax ¥30,000) |
| Business Manager visa renewal (includes review of financial statements and business results) |
¥66,000 (incl. tax) (excl. tax ¥60,000) |
Surcharges
| Job change (renewal after a job change; flat rate) |
+¥55,000 (incl. tax) (excl. tax +¥50,000) |
| Express handling (submission within 2 weeks of contract) |
×1.5 |
| High-difficulty case (e.g., an application after a denial of an application filed by another office or by yourself; quoted individually; not covered by the refund guarantee; list) |
+¥33,000 ~55,000 (incl. tax) (excl. tax +¥30,000~50,000) |
- Chinese interpretation & translation support
- Authorized to File Applications on Behalf of Applicant (online filing supported)
- Attending with you when Immigration explains the reasons for a denial
- Free re-application if denied (1 time for Standard, up to 2 times for Premium)
Extension of Period of Stay: Self-Prep Course
A course for extension of period of stay only, in which you prepare the documents yourself. We prepare and check the application form and file it with Immigration on your behalf (online filing).
¥16,500 incl. tax (excl. tax ¥15,000)
Payment: ¥8,250 at signing, and ¥8,250 plus out-of-pocket costs after approval.
- Eligible: extension of period of stay for holders of Engineer/Specialist in Humanities/International Services, Dependent, Student, Spouse or Child of Japanese National or Spouse or Child of Permanent Resident status. Limited to those renewing with the same employer or school and continuing the same activities (spouses must still be living together and married).
- Not eligible: a change of job, job duties or school; renewals of Specified Skilled Worker, Business Manager, Highly Skilled Professional or Long-Term Resident status; high-difficulty cases; less than 6 weeks left before your period of stay expires. If you are not eligible, we will suggest the Standard Plan (the high-difficulty rate for high-difficulty cases) or the Light Plan.
- What you do yourself: fill in our questionnaire, collect the required documents and send us photos of them, and check the draft application (one round of revisions; corrections of our own errors are not counted).
- Communication is by LINE or email only (no phone consultations, in-person meetings or interpreter arrangements). To confirm your identity, we hold one online meeting (about 15 minutes, with your camera on, showing your Residence Card).
- We do not prepare statements of reasons or explanatory letters.
- No free re-application and no refund. If the application is denied, we do not charge the balance. If the denial is caused by our office’s gross negligence, you may choose a full refund or a free re-application.
- Out-of-pocket costs such as application fees (revenue stamps) and document translation fees are separate.
Application for Change of Status of Residence
An application to change your current status of residence to a different one. Examples: Student → Engineer/Specialist in Humanities/International Services (work visa); Dependent → Long-Term Resident.
Fees and surcharges by status category
| General change (Student → Engineer; Dependent → Long-Term Resident, etc.) Spouse visa / Specified Skilled Worker / Highly Skilled Professional |
No surcharge |
| Business Manager visa (includes business plan; licenses/permits separate; standalone fee, not a surcharge) |
¥198,000 (incl. tax) (excl. tax ¥180,000) |
| Change from Temporary Visitor (humanitarian grounds) |
+¥11,000 (incl. tax) (excl. tax +¥10,000) |
| Express handling (within 2 weeks) |
×1.5 |
| High-difficulty case (e.g., an application after a denial of an application filed by another office or by yourself; quoted individually; not covered by the refund guarantee; list) |
+¥33,000 ~55,000 (incl. tax) (excl. tax +¥30,000~50,000) |
- Chinese interpretation & translation support
- Authorized to File Applications on Behalf of Applicant (online filing supported)
- Attending with you when Immigration explains the reasons for a denial
- Free re-application if denied (1 time for Standard, up to 2 times for Premium)
Application for Certificate of EligibilityBringing someone from abroad
A pre-entry procedure to bring a foreign national from overseas to Japan. The receiving organization (company or individual) files on behalf of the applicant. Our Chinese-language capability is particularly valuable for cases from China and Southeast Asia.
Fees and surcharges by status category
| General category (Engineer/Specialist in Humanities/International Services) Dependent / Spouse visa / Specified Skilled Worker / Highly Skilled Professional |
No surcharge |
| Business Manager visa (includes business plan; licenses/permits separate; standalone fee, not a surcharge) |
¥198,000 (incl. tax) (excl. tax ¥180,000) |
| Concurrent Application (dependents brought together with the principal applicant – from the 2nd person onwards) |
+¥44,000/person (incl. tax) (excl. tax +¥40,000/person) |
| Express handling (within 3 weeks) |
×1.5 |
| High-difficulty case (e.g., an application after a denial of an application filed by another office or by yourself; quoted individually; not covered by the refund guarantee; list) |
+¥33,000 ~55,000 (incl. tax) (excl. tax +¥30,000~50,000) |
- Direct communication with the overseas applicant (Japanese / Chinese; English and other languages via translation tools; including time-zone coordination)
- Drafting support for the receiving organization’s business-activity documents
- Translation of standard Chinese/English documents (birth certificates, marriage certificates, notarial deeds, etc.)
- Authorized to File Applications on Behalf of Applicant
- Attending with you when Immigration explains the reasons for a denial
- Free re-application if denied (1 time for Standard, up to 2 times for Premium)
Business Manager visa & company incorporation supportStart-ups & business owners
For those establishing a company in Japan to obtain a Business Manager visa, and for those who already hold one. Preparation of the business plan is included (licenses/permits are separate). Company registration is handled by a partner judicial scrivener (fees and disbursements separate).
Standard Plan Base Fee
| Business Manager visa – COE / Change of Status (includes business plan; licenses/permits separate) |
¥198,000 (incl. tax) (excl. tax ¥180,000) |
| Business Manager visa – Extension (includes review of financial statements and business results) |
¥66,000 (incl. tax) (excl. tax ¥60,000) |
| Company incorporation support fee (K.K. and G.K.; drafting the articles of incorporation, notarization on your behalf, and the license applications and filings incidental to incorporation that fall within Gyoseishoshi practice; not subject to plan multipliers) |
¥66,000 (incl. tax) (excl. tax ¥60,000) |
| Package (incorporation support + Business Manager COE; disbursements separate) |
¥264,000 (incl. tax) (excl. tax ¥240,000) |
Statutory disbursements for incorporation (paid by you; not our fee)
| Registration and license tax – K.K. (0.7% of capital; statutory minimum) |
¥150,000 |
| Registration and license tax – G.K. (0.7% of capital; statutory minimum) |
¥60,000 |
| Notarization of the articles of incorporation (K.K. only, at the notary office; depends on capital etc. No stamp duty with electronic articles) |
¥15,000–50,000 |
| Judicial scrivener fee for registration (partner judicial scrivener) |
Separate |
- Structuring the business, capital and corporate organs (checked first against the Business Manager visa requirements)
- Drafting the articles of incorporation and notarization by electronic articles on your behalf (K.K.)
- License applications and filings incidental to incorporation that fall within Gyoseishoshi (administrative scrivener) practice. Tax filings with the tax office, prefecture and city are prepared by a tax accountant (zeirishi), company registration by our partner judicial scrivener, and social insurance by a labor and social security attorney (each billed separately)
- Business Manager visa application including the business plan (COE / Change of Status)
- Chinese interpretation & translation support; attending with you when Immigration explains the reasons, and re-application if denied (1 or 2 times depending on plan)
Application for Permission for Permanent ResidenceMost demanding immigration application
An application for the “Permanent Resident” status with no period-of-stay limit. For those who have lived in Japan for many years. Document volume is the largest; pension, tax, and other factors are subject to overall review.
Family Concurrent Application Surcharges
| Concurrent family application (spouse or child; per person) |
+¥33,000/person (incl. tax) (excl. tax +¥30,000/person) |
| High-difficulty case (e.g., an application after a denial of an application filed by another office or by yourself; quoted individually; not covered by the refund guarantee; list) |
+¥33,000 ~55,000 (incl. tax) (excl. tax +¥30,000~50,000) |
- Chinese interpretation & translation support
- Drafting of the Statement of Reasons for Permanent Residence
- Provision of explanatory documents for guarantors
- Representation at the Miyazaki Branch Office of Fukuoka Immigration Services Bureau
- Attending with you when Immigration explains the reasons for a denial
- Free re-application if denied (1 time for Standard, up to 2 times for Premium)
Application for Permission of NaturalizationAcquisition of Japanese nationality
An application to acquire Japanese nationality (with simultaneous loss of foreign nationality). Filed at the Legal Affairs Bureau; document volume and review period are the largest of any of our services. Our Chinese-language capability strongly supports clients from China in obtaining their home-country documents.
Standard Plan Base Fee
With accompaniment includes accompanying you to preliminary consultations at the Miyazaki District Legal Affairs Bureau (multiple visits). Without accompaniment still includes translation, support for the Statement of Motivation, and support obtaining Chinese home-country documents. Single applications by students/homemakers (unemployed) are charged the same as salaried employees.
| Salaried employees – without accompaniment (company employees, public servants, etc.) |
¥143,000 (incl. tax) (excl. tax ¥130,000) |
| Salaried employees – with accompaniment (company employees, public servants, etc.) |
¥198,000 (incl. tax) (excl. tax ¥180,000) |
| Business owners / sole proprietors – without accompaniment (including company executives and the self-employed) |
¥154,000 (incl. tax) (excl. tax ¥140,000) |
| Business owners / sole proprietors – with accompaniment (including company executives and the self-employed) |
¥242,000 (incl. tax) (excl. tax ¥220,000) |
Family Concurrent Application & other Surcharges
| Concurrent family application – without accompaniment (spouse or child; per person) |
+¥44,000/person (incl. tax) (excl. tax +¥40,000/person) |
| Concurrent family application – with accompaniment (spouse or child; per person) |
+¥55,000/person (incl. tax) (excl. tax +¥50,000/person) |
| Personal Appearance accompaniment (at the Legal Affairs Bureau; with-accompaniment category only; included in Premium) |
+¥22,000 (incl. tax) (excl. tax +¥20,000) |
| Filing of Notification of Loss of Nationality (after naturalization approval) |
+¥11,000 (incl. tax) (excl. tax +¥10,000) |
| High-difficulty case (e.g., an application after a denial of an application filed by another office or by yourself; quoted individually; not covered by the refund guarantee; list) |
+¥33,000 ~55,000 (incl. tax) (excl. tax +¥30,000~50,000) |
- Chinese interpretation & translation support
- Support and proofreading for the Statement of Motivation for Naturalization (the statement must be handwritten by the applicant)
- Assistance in obtaining home-country documents from China (notarial birth certificate, notarial family relations document, etc.)
- Support in organizing pension and tax records
- Accompaniment at preliminary consultations at the Miyazaki District Legal Affairs Bureau (multiple visits; with-accompaniment category)
- Liaison with Legal Affairs Bureau staff
Fees for other services open when you click the heading.
Auxiliary Services & Other Applications
Application for Certificate of Authorization for Employment
Obtained at the time of a job change to confirm that the new role corresponds to your current status of residence. Simplifies the next renewal application.
| Standard Plan | ¥38,500 (incl. tax) (excl. tax ¥35,000) |
| Premium Plan | ¥58,300 (incl. tax) (excl. tax ¥53,000) |
Application for Permission to Engage in Activity Other than that Permitted under the Status of Residence / Application for Re-entry Permit
Part-time work permits for students, re-entry permits prior to long-term travel abroad, etc. No plan system — fixed pricing.
| Application for Permission to Engage in Activity Other than that Permitted under the Status of Residence (standalone) |
¥22,000 (incl. tax) (excl. tax ¥20,000) |
| Application for Re-entry Permit (standalone) |
¥22,000 (incl. tax) (excl. tax ¥20,000) |
| Filed concurrently with another application (renewal, change, etc.) |
+¥5,500 (incl. tax) (excl. tax +¥5,000) |
Other Special Cases
| Application for Permission to Acquire Status of Residence (birth, renunciation of foreign nationality, etc.) |
¥88,000 (incl. tax) (excl. tax ¥80,000) |
| Re-issuance of Residence Card (loss, damage, etc.) |
¥22,000 (incl. tax) (excl. tax ¥20,000) |
| Temporary Visitor extension (truly unavoidable humanitarian grounds) |
¥55,000 (incl. tax) (excl. tax ¥50,000) |
| Special Permission for Residence (request) | Quoted separately |
| Provisional Release Application | Quoted separately |
| Special Landing Permission | Quoted separately |
Before you submit, let us take a look.
Free Immigration Pre-Submission Check
For those who will apply for a status of residence at the Immigration Services Bureau by themselves. Before you submit, we check your application form and supporting documents and tell you about any missing documents and points to watch. We accept checks online (Google Meet, about 20 minutes) or via LINE.
・Eligible: applications for a Certificate of Eligibility, change of status of residence and extension of period of stay (applications for permanent residence are accepted only from residents of Miyazaki Prefecture). Naturalization is not covered.
・Online (Google Meet): once per application. Replies via LINE: available for the same application until you submit it.
・Our guideline for replies via LINE is, in principle, within 2 business days (we are closed on Saturdays, Sundays and public holidays; replies may take longer when we are busy).
・Please send copies of your documents by LINE or email. For your residence card, send the front side only; please do not send the side showing your My Number.
・What we tell you is our office’s opinion. It does not guarantee approval; the outcome depends on the decision of the Immigration Services Bureau.
・We only point out missing documents and points to watch. We do not prepare or rewrite your application documents for you or draft text for them, and we do not tell you whether your application is likely to be approved (if you would like to engage us, we will introduce the Self-Prep Course, the Light Plan and the Standard Plan).
・If we find that a document contains information that is not true, or that the application is not your own (or a family member’s), we will decline the check.
Book a Free Immigration Pre-Submission CheckApply via LINEApply via WhatsApp
You can also apply via WhatsApp. On WhatsApp, we accept only your application message. If you apply via WhatsApp, the check is held online (Google Meet); after you contact us, we will explain how to book a time. Please send copies of your documents by email (we do not accept documents via WhatsApp).
À la carte Optional Services
If you only need certain parts handled by a professional rather than the whole application.
| Statement of Reasons for Permanent Residence drafting We draft only the Statement of Reasons for your Permanent Residence application |
¥22,000 (incl. tax) (excl. tax ¥20,000) |
| Statement of Motivation for Naturalization drafting Support and proofreading for the Statement of Motivation for your Naturalization application (the statement must be handwritten by the applicant) |
¥22,000 (incl. tax) (excl. tax ¥20,000) |
| Single-session consultation (60 min, standalone advice without a filing commitment) |
¥11,000 (incl. tax) (excl. tax ¥10,000) |
| Accompaniment when Immigration explains the reasons for a denial (for denials of applications filed by another office or by yourself; attendance at the Miyazaki Branch Office; see conditions) |
¥5,500 (incl. tax) (excl. tax ¥5,000) |
Accompaniment when Immigration explains the reasons for a denial (for those whose application, filed by another office or by themselves, was denied) ¥5,500 (incl. tax; excl. tax ¥5,000)
When you receive the explanation of the reasons for the denial at Immigration (Miyazaki Branch Office, Fukuoka Regional Immigration Services Bureau), our Administrative Scrivener Authorized to File Applications attends with you and conveys the officer’s explanation to you. We can support most languages. Japanese and Chinese are conveyed on the spot; other languages, including English, are conveyed after the explanation using a translation device (a translation device can convey only an outline. If you want to confirm the details, please come with an interpreter. Interpreter fees are borne by you). We will give you the key points of the explanation in writing.
・The explanation of the reasons is given to the applicant. The applicant must attend (please make the appointment yourself).
・The content and level of detail of the officer’s explanation are at the discretion of Immigration.
・After the explanation, we will explain the prospects for re-application, the procedure and our fees as a consultation (up to 60 minutes, free of charge). The accompaniment and the consultation are separate services.
・If you ask us to handle the re-application within 7 days of the accompaniment, the accompaniment fee is included in the re-application fee and is not charged separately. If we cannot accept the case under our acceptance criteria, the accompaniment fee is not charged either. If you do not ask us to handle it, please complete the payment procedure on the day of the accompaniment (card / convenience store payment [within 3 days] / bank transfer [within 7 days]).
・Re-applications after an application filed by another office or by yourself was denied are quoted individually as high-difficulty cases (not covered by refunds or free re-application).
・Miyazaki Branch Office only. Transportation within Miyazaki Prefecture is included.
・If we cannot attend with you because of your circumstances or those of the Branch Office, no accompaniment fee is charged.
・For applications we assisted with, this is included in your contract fee.
International Inheritance and Wills
Inheritance and wills for foreign nationals, families of mixed nationality and cross-border assets. Matters entirely within Japan are also welcome. For the task-by-task breakdown and the points to note, see the International Inheritance and Wills page.
| Wills (notarized will, standard) |
¥140,800 (incl. tax) (¥128,000 excl. tax) |
| Estate division (basic package) |
¥167,200 (incl. tax) (¥152,000 excl. tax) |
| Inheritance procedures with a financial institution (per institution) |
¥35,200 (incl. tax) (¥32,000 excl. tax) |
Surcharges & Expenses
Express handling surcharge
| Extension / Change (submission within 2 weeks of contract) |
Base × 1.5 |
| Certificate of Eligibility (submission within 3 weeks of contract) |
Base × 1.5 |
Cases with 2 weeks or less remaining before your period of stay expires are quoted individually as high-difficulty cases (the express handling surcharge is not added on top).
Concurrent & family filing surcharges
| Concurrent Application (Certificate of Eligibility) (from the 2nd person onwards) |
+¥44,000/person (incl. tax) (excl. tax +¥40,000/person) |
| Permanent Residence concurrent family filing (spouse or child; per person) |
+¥33,000/person (incl. tax) (excl. tax +¥30,000/person) |
| Naturalization concurrent family filing (per person; without / with accompaniment) |
+¥44,000 / +¥55,000/person (incl. tax) (excl. tax +¥40,000 / +¥50,000/person) |
| Concurrent Application with other applications (Activities Other Than Status / Re-Entry) |
+¥5,500 (incl. tax) (excl. tax +¥5,000) |
Payment and what happens if your application is denied
Fees are paid in two installments: 50% of the fee (retainer) at contract signing and the remaining 50% plus out-of-pocket costs after approval (or issuance of the Certificate of Eligibility). Once the retainer is received and the documents are given final confirmation, we file promptly — we do not wait for the balance. After approval, we hand over your residence card without waiting for the balance. The Certificate of Eligibility is handed over once the balance is received.
If a denial is caused by a document deficiency or procedural error due to our office’s gross negligence, you may choose a full refund or a free re-application without waiting for a re-filing.
In any other case of denial, we do not charge the balance. We then re-file free of charge — once under the Standard Plan and up to twice under the Premium Plan (out-of-pocket costs such as application and translation fees are charged separately). If the application is still denied after re-filing, we refund all fees you have paid, including the retainer (excluding out-of-pocket costs such as application and translation fees).
The same applies to naturalization: after the free re-applications your plan provides (Standard: one; Premium: two), if the application is still denied, we do not charge the balance and refund all fees you have paid, including the retainer (excluding out-of-pocket costs).
| Denial caused by a document deficiency or procedural error due to our office’s gross negligence | Without waiting for a re-filing, full refund or free re-application (out-of-pocket costs charged separately), at your choice |
| Any other denial (Standard Plan and Premium Plan engagements [excluding high-difficulty cases]) |
The balance is not charged. Free re-application (Standard: once; Premium: twice; out-of-pocket costs charged separately), and if still denied, all fees paid, including the retainer, are refunded (excluding out-of-pocket costs) |
| Naturalization | Handled the same way (free re-applications per your plan; then, if still denied, no balance is charged and all fees paid are refunded, excluding out-of-pocket costs) |
The following are excluded from refunds and free re-applications: false statements or concealment of unfavorable facts; failure to cooperate, such as not providing required documents; objective factors on your side such as a criminal record, unpaid taxes or social insurance premiums, or a past overstay; circumstances beyond either party’s control, such as a change in law or practice after filing; loss of cooperation from a third party such as a guarantor or sponsoring organization; choosing not to re-apply when re-application is possible, or withdrawing before a decision; and cases where we explained in writing (by e-mail) at the consultation stage that the prospects were low and you chose to apply anyway. Statement-of-reasons drafting only is also excluded. Light Plan and Self-Prep Course engagements and high-difficulty cases (list) are not covered by refunds or free re-applications (if the application is denied, we do not charge the balance; if the denial is caused by our office’s gross negligence, you may choose a full refund or a free re-application).
If you withdraw an application after filing for reasons on your side, settlement is governed by Article 10 of the Service Agreement.
Free re-application count and re-applications for cases denied at another office
| Re-application for cases originally retained by our office (Standard Plan) |
1 free re-application |
| Re-application for cases originally retained by our office (Premium Plan) |
Up to 2 free re-applications |
| Re-application after an application filed by another office or by yourself was denied (high-difficulty case; not covered by the refund guarantee) |
Quoted individually |
At the consultation stage, we give you our honest assessment of the likelihood of approval and do not take on cases with little or no prospect of approval. Everything filed with the Immigration Services Agency stays on record, and once an application is denied, the next one is checked against the previous filing. This is why we build the documents and the reasoning thoroughly from the very first application. Even when a Gyoseishoshi (administrative scrivener) who files applications on your behalf (Shinsei-toritsugi) handles the case, approval is not guaranteed. Details are governed by the Service Agreement (Articles 4, 7 and 10, and Annex 1, Section 4).
Out-of-pocket expenses (application fees, document fees, etc.)
The following are borne by the client separately from our base fee.
Application Fees
| Application for Extension of Period of Stay | ¥10,000~¥75,000 (¥10,000~¥65,000 if filed online; depends on the period of stay granted) |
| Application for Change of Status of Residence | ¥10,000~¥75,000 (¥10,000~¥65,000 if filed online; depends on the period of stay granted) |
| Application for Certificate of Eligibility | Free |
| Application for Permission for Permanent Residence | ¥200,000 |
| Application for Certificate of Authorization for Employment | ¥2,000 (¥1,600 if filed online) |
| Re-Entry Permit (single) |
¥4,000 (¥3,500 if filed online) |
| Re-Entry Permit (multiple) |
¥7,000 (¥6,500 if filed online) |
Document acquisition costs (approximate)
- Certificate of Residence (juminhyo): ¥300-500/copy
- Tax certificate / Tax payment certificate: ¥300-400/copy
- Family Register (koseki tohon): ¥450/copy
- Home-country documents (China, Korea, etc.): local fees + acquisition agent fee (available under Premium Plan)
Translation fees (languages other than Chinese / English)
Standard Chinese and English documents (birth certificates, marriage certificates, notarial deeds, etc.) are included in the base fee. Other languages are quoted separately.
FAQ
When do I pay?
Fees are paid in two installments: 50% of the fee (retainer) at contract signing and the remaining 50% plus out-of-pocket costs after approval. Once the retainer is received and the documents are given final confirmation, we file promptly — we do not wait for the balance. If the application is denied, the balance is not charged.
If my application is denied, will I receive a refund?
If your application is denied, we do not charge the balance. We then re-file free of charge — once under the Standard Plan, up to twice under the Premium Plan (out-of-pocket costs such as application and translation fees charged separately) — and if it is still denied, we refund all fees you have paid, including the retainer (out-of-pocket costs excluded). The same applies to naturalization (after the free re-applications your plan provides). If the denial is caused by our office’s gross negligence, you may choose a full refund or a free re-application without waiting for a re-filing.
The following are excluded from refunds and free re-applications: false statements or concealment of unfavorable facts; failure to cooperate, such as not providing required documents; objective factors on your side such as a criminal record, unpaid taxes or social insurance premiums, or a past overstay; circumstances beyond either party’s control, such as a change in law or practice after filing; loss of cooperation from a third party such as a guarantor or sponsoring organization; choosing not to re-apply when re-application is possible, or withdrawing before a decision; and cases where we explained in writing (by e-mail) at the consultation stage that the prospects were low and you chose to apply anyway. Statement-of-reasons drafting only is also excluded. Light Plan and Self-Prep Course engagements and high-difficulty cases (list) are not covered by refunds or free re-applications (if the application is denied, we do not charge the balance; if the denial is caused by our office’s gross negligence, you may choose a full refund or a free re-application). If you withdraw an application after filing for reasons on your side, settlement is governed by Article 10 of the Service Agreement. See Articles 4, 7 and 10 and Annex 1, Section 4 of the Service Agreement for details.
What payment methods are available?
We accept the following payment methods:
- Bank transfer (corporate account): Please remit within 7 days of invoice issuance.
- Credit card (via Stripe): VISA / MasterCard / JCB / American Express / Diners Club accepted.
- PayPay (via Stripe): PayPay balance / credit payment supported. Available for those without a credit card or who prefer PayPay.
For credit card and PayPay payments, we send the payment link by email or LINE. After payment, we email a PDF receipt. We are registered for the Qualified Invoice (Invoice System).
Do you support languages other than Chinese?
Our representative scrivener supports clients directly in Japanese and business-level Chinese.
For English, Vietnamese, Nepali, Filipino and other languages, we combine AI translation tools and written communication. If an in-person hearing is essential, we will discuss arranging an interpreter separately.
What about procedures not listed in this fee schedule?
For procedures not listed or for cases with special circumstances, we will provide a quotation in advance. We only begin work after you have accepted the estimate, so there are no surprise charges. Please feel free to consult us.
Is the first consultation free?
The first consultation is free of charge for up to 60 minutes via online (web conferencing). For companies in Miyazaki Prefecture, we can also visit you for the first consultation, free of charge for up to 60 minutes. The free consultation covers an explanation of the likelihood of approval, the procedure flow and our fees, as well as a review and correction of application documents you have prepared yourself (the Free Immigration Pre-Submission Check is also free: online, once per application and about 20 minutes; replies via LINE, for the same application until you submit it and limited to checking). A second or subsequent consultation is charged (single-session consultation). Consultations about the work after you engage us are included in the fee for your request. If it exceeds 60 minutes, or if you want detailed advice without an obligation to engage us, please use our single-session consultation (60 min, ¥11,000 incl. tax / ¥10,000 excl. tax).
Are you ready for the immigration fee increases from October 2026?
Yes. For applications accepted on or after 1 October 2026, the fees for Change of Status of Residence, Extension of Period of Stay and Permanent Residence increased. Change and extension cost ¥10,000-¥75,000 depending on the period of stay granted (¥10,000-¥65,000 if filed online), and Permanent Residence costs ¥200,000. Applications accepted on or before 30 September 2026 are charged the previous fees, even if permission is granted in October or later (based on the date of acceptance). Note that these are out-of-pocket fees payable to the Immigration Services Agency; you bear the actual amount separately from our professional fee. Our professional fee is fixed at the rate in effect when you sign the contract, and later revisions do not apply retroactively.
Beyond Borders, Together.
Reach out via WhatsApp or LINE.
Consultations via LINE are accepted in about 100 languages through the translation feature.
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*Please do not send your Residence Card or other documents via WhatsApp. We will tell you a secure way to send them.
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